Office Manager in Danvers, Massachusetts at Leica Biosystems

Date Posted: 9/15/2018

Job Snapshot

Job Description

Job ID: ADV000980

About Us

Leica Biosystems is a global leader in workflow solutions and automation. As the only company to own the workflow from biopsy to diagnosis, we are uniquely positioned to break down the barriers between each of these steps.  Our mission of “Advancing Cancer Diagnostics, Improving Lives” is at the heart of our corporate culture. Our easy-to-use and consistently reliable offerings help improve workflow efficiency and diagnostic confidence. The company is represented in over 100 countries. It has manufacturing facilities in 9 countries, sales and service organizations in 19 countries, and an international network of dealers. The company is headquartered in Nussloch, Germany. Visit LeicaBiosystems.com  for more information.




Leica Biosystems Imaging, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.


All employment offers are contingent upon successful completion of our pre-employment drug screening and background/criminal check. 



Be sure to follow Leica Biosystems on LinkedIn!


Description


  • To provide office, administrative and facility support for the Danvers, MA office.

  • Manages VP Pharma’s schedules, calendar and appointments.

  • Schedules group meetings, both onsite and offsite, and oversees logistics such as booking meeting room, ordering necessary supplies and arranging catering.

  • Assists senior staff with their travel arrangements and expenses. 

  • Sorts and delivers daily mail to office personnel.

  • Manages office supplies inventory and kitchen related product levels and orders as necessary to ensure inventory is always at appropriate levels.

  • Assists Human Resources with organizing work space and office supplies for new hires.

  • Manages the retention, protection, retrieval, transfer, and disposal of records.

  • Enters and tracks purchase orders in Ibuy. 

  • Manages the processing of office related invoices to ensure timely payment.

  • Maintains facility related inspection schedules such as those for the fire extinguishers and smoke alarms.

  • Primary liaison between the office and landlord and other vendors/contractors pertaining to plumbing, electrical, alarms, copiers, etc. as well as VP Pharma Partnerships where necessary.

  • Provide guidance and acts as SME on policies regarding purchasing requirements, facilities and security.  

Job Requirements



Qualifications


  • Associates Degree or equivalent

  • At least 3 years’ experience as an Administrative Assistant

  • At least 3 years’ experience as an Office Manager 

  • Prior experience handling facilities matters strongly preferred

  • Advanced skills in Microsoft Word, Excel, PowerPoint and Outlook essential

  • Excellent communication and interpersonal skills

  • Demonstrate strong organizational, problem-solving and multi-tasking skills

  • Proven ability to effectively deal with sensitive and confidential information 

  • Experience using Ibuy, Mobile Expense and Concur a plus

  • Confident and pleasant telephone manner

  • Must be able to work independently and with minimal supervision

  • Independently provide solutions to problems based on previous experience

  • Excellent interpersonal and communication skills

  • Excellent organizational skills

  • Ability to work competently as part of a team and with minimal supervision

  • Confidentiality, tact and diplomacy

  • Ability to work accurately with attention to detail

  • Must be comfortable interacting with customers, vendors and senior managers

*LI-AS1.



Danaher Corporation Overview


Danaher is a global science & technology innovator committed to helping our customers solve complex challenges and improve quality of life worldwide. Our world class brands are leaders in some of the most demanding and attractive industries, including life sciences, medical diagnostics, dental, environmental and applied solutions. Our globally diverse team of 67,000 associates is united by a common culture and operating system, the Danaher Business System, which serves as our competitive advantage. We generated $18.3B in revenue last year. We are ranked #162 on the Fortune 500 and our stock has outperformed the S&P 500 by more than 1,200% over 20 years.

At Danaher, you can build a career in a way no other company can duplicate. Our brands allow us to offer dynamic careers across multiple industries. We’re innovative, fast-paced, results-oriented, and we win. We need talented people to keep winning. Here you’ll learn how DBS is used to shape strategy, focus execution, align our people, and create value for customers and shareholders. Come join our winning team.