Legal Executive Assistant in Brea, California at Danaher

Date Posted: 7/6/2019

Job Snapshot

Job Description

Job ID: DEN000418

About Us

We know that dental professionals do more than create healthy, beautiful smiles—they create confidence. To achieve their goals, they need a champion. They need someone who will be there for them, side by side and end to end.  At Envista, we are uniquely positioned to be this champion.  Our differentiated combination of continuous improvement, a bias toward action and innovation, and a deep respect for the professionals we serve embolden us to champion dental professionals like no one else can. Our comprehensive product portfolio covers an estimated 90% of dentists’ clinical needs for diagnosing, treating and preventing dental conditions as well as improving the aesthetics of the human smile. 

We believe true champions lift each other up, and we are looking for new champions to join our team.  If you believe, champions do more than win, they stand for something bigger, you can build a meaningful career at Envista. If you believe champions work to be their best, help others be theirs, show up every day to make a difference, and celebrate the differences in others, let’s talk.  Are you a champion?  Learn more at www.envistaco.com. Together, we can do amazing things.

Envista Holdings Corporation is preparing to launch in the second half of 2019.  Today, the businesses that will make up Envista are part of Danaher Corporation (NYSE: DHR).  Danaher will create Envista via an initial public offering. Once launched, Envista will be one of the largest global dental products companies, with a differentiated portfolio including dental implants, orthodontics, and digital imaging technologies. 

[This communication is for informational purposes only and shall not constitute, or form a part of, an offer to sell or the solicitation of an offer to sell or the solicitation of an offer to buy any securities.] 



Description

Position Overview: 

This role provides direct support to 4-5 executives in a fast paced, challenging, and rewarding environment. The Executive Assistant is the first point of contact for executives from internal departments and external partners, ensures the department runs smoothly so executives can use their time productively, and works independently with minimal supervision or direction.  This position will be exposed to highly confidential documents and information in the ordinary course of employment.  

Essential Duties and Responsibilities:
  • This position is responsible for, but not limited to, the following:
  • Manage appointment scheduling and calendar maintenance.
  • Communicate and coordinate early and clearly with all members of the team to effectively plan schedules.  Anticipate potential schedule conflicts and proactively deal with them.
  • Coordinate travel arrangements, including domestic and international travel, visa arrangements, 
  • Work with business development databases (SharePoint, Salesforce.com, etc.) for project management setup and maintenance and help manage investor relations database
  • Coordinate meetings for the department and the executives including setting up of conference rooms, audio/visual requirements, arranging catering and/or picking up lunches as needed, etc.
  • Coordinate off-site meetings (regionally and/or nationally), incl. group hotel accommodations, hotel meeting rooms, meals, video equipment, etc. May require occasional travel
  • Prepare and file expense reports and submit and manage invoices using iBuy for payment to vendors
  • Set-up video conferencing and/or phone conferencing.
  • Order and stocking of office supplies.
  • Answer/screen phone calls.
  • Assist with copying, drafting correspondence, sending FedEx packages etc.
  • Other administrative duties may be assigned as necessary. 

Job Requirements



Qualifications

REQUIRED: 
  • Bachelor’s degree or equivalent.
  • Five years’ experience supporting multiple executives in an executive administrative role in a similarly fast-paced environment.  

PREFERRED SKILLS: 

  • Experience working for a large, international company
  • Legal administrative experience highly preferred
  • Proficiency in Microsoft Office programs, including Outlook, Word, Excel and PowerPoint. Excellent word processing and file management skill
  • Successful candidate will be articulate with a professional presence.
  • Proven team player within and outside of supported department 
  • Self-starter and capable of prioritizing his or her own work.
  • Display and operate in a way that never compromises ethics and integrity; will be handling highly confidential information 
  • The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines.
  • Must be comfortable working in a high-energy, quickly changing and demanding environment.
  • Must be able to become proficient in the use of video conferencing and other media technology 
  • Strong interpersonal (listening, communication, writing) skills.
  • Detail-oriented.
  • Have a high sense of urgency. Occasional afterhours or early morning work is necessary.
  • Self-motivated, proactive, and able to work on projects alone or in a group setting. 
  • Continuous improvement mindset.
Physical Demands: 
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to walk. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds.
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Danaher Corporation and all Danaher Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The “EEO is the Law” poster is available at: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.

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Danaher Corporation Overview

Danaher is a global science & technology innovator committed to helping our customers solve complex challenges and improve quality of life worldwide. Our world class brands are leaders in some of the most demanding and attractive industries, including life sciences, medical diagnostics, dental, environmental and applied solutions. Our globally diverse team of 71,000 associates is united by a common culture and operating system, the Danaher Business System, which serves as our competitive advantage. We generated $19.9B in revenue last year. We are ranked #162 on the Fortune 500 and our stock has outperformed the S&P 500 by more than 5,200% over 25 years.

At Danaher, you can build a career in a way no other company can duplicate. Our brands allow us to offer dynamic careers across multiple industries. We're innovative, fast-paced, results-oriented, and we win. We need talented people to keep winning. Here you'll learn how DBS is used to shape strategy, focus execution, align our people, and create value for customers and shareholders. Come join our winning team.

Danaher is committed to competitive compensation that typically has key components including base salary, variable annual incentive compensation based on personal and company performance, and long-term incentive.