Executive Assistant in Richmond, Virginia at ChemTreat

Date Posted: 8/15/2019

Job Snapshot

Job Description

Job ID: CHE002136

About Us

OUR SHARED PURPOSE: BUILDING LASTING BONDS

The communities we belong to – the bonds we build with the people we care about – are integral to fostering our successes. From the bonds we create with customers to foster loyalty and respect, to the bonds we create with our local community outside of work hours – relationships shape our success. We’re building a better world by building lasting bonds.

Building: We’re doers. Our tools are innovation, experience, and dedication.
Lasting: We’re always there. We embrace an unwavering commitment to the future.
Bonds: We’re your neighbors. We value relationships with our customers and communities.

ChemTreat, Inc. is the nation's largest and fastest growing specialty chemical company dedicated solely to industrial water treatment. We have over 2,000 associates working throughout North and South America. Our entrepreneurial spirit helps drive our company's success and extends into our customers' facilities. We help our customers save millions of dollars every year, enabling us to achieve unparalleled growth in the water treatment industry.


Description

GENERAL DESCRIPTION

Provide support to CFO/VP of Finance & IT and also the General Manager for USP Technologies and all assigned corporate personnel. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Vice President and the Office of the General Manager. The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. 


The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 


ESSENTIAL FUNCTIONS & RESPONSIBILITIES
  • Provide confidential administrative support to the CFO of ChemTreat and the General Manager of USP Technologies 
  • Manage and maintain executive schedules/calendars/email/phone
  • Prepare correspondence; prepare reports; perform administrative tasks
  • Make travel and lodging arrangements for both domestic and international travel, including expense reporting.
  • Handle all corporate staff and individually assigned tasks; share interdepartmental communication
  • Schedule candidates and interviews
  • Supports the functions underneath the VP, with ad hoc requests, such as ordering lunches, for special occasions, etc. 
  • Other duties as assigned
Key Competencies:
  • Confidentiality:  Must exercise discretion and maintain confidentiality.
  • Agility: Must thrive in a fast-paced, ever-changing environment.
  • Independence - must require little direction and supervision.
  • Reliability: Must be consistent – in the work done, attendance and personal demeanor. 
  • Accuracy: Delivering on commitments on time and getting it right the first time is critical.
  • Project Management: Capable of scoping and implementing project plans with varying degrees of complexity and duration
  • Efficiency: Must be able to find ways to accomplish work in as short a period as possible while taking initiative to explore creative ways to enable productivity of direct supervisor.
  • Coach-ability: Learns from mistakes and does not repeat them.  Also takes feedback and incorporates it.
  • Professionalism: Must always present a professional demeanor, whether dealing with internal Danaher associates or external contacts.
  • Approachability: Viewed as someone who can be a resource for others, and who others want to work with

Job Requirements



Qualifications

  • High School Diploma; business school or college courses preferred
  • Minimum 5+ years relevant experience
KNOWLEDGE & SKILLS
  • Impeccable accuracy in document formatting, spelling, grammar, and proofreading.
  • Excellent skills in the use of Microsoft Outlook, Word, Excel and PowerPoint software.
  • Proficiency in time and project management; able to manage multiple priorities with speed and accuracy.
  • Meeting organization skills, including large group meetings, a plus.
  • Capability to work extended hours on a periodic basis, including the potential for occasional overnight travel.
  • Excellent written and verbal communication skills, including phone skills.
  • Ability to operate proactively and anticipate future needs or obstacles before they arise.
  • Ability to multi-task and work with, and for, diverse customers with varying leadership styles.
PHYSICAL DEMANDS
  • Constantly required to sit and occasionally required to walk, stand, climb, balance, stoop, bend, kneel, crouch or crawl, and talk, hear, and smell
  • Constantly using hands and fingers to handle, feel or operate objects, and computer keyboards. 
  • Occasionally reach with hands and arms, squat, turn/twist, or reach, lift, carry, push, or pull up to 20 pounds 
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
  • The Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING CONDITIONS & ENVIRONMENT
  • Consists of an indoor work office environment with good ventilation, adequate lighting, and low noise levels.
AT WILL STATEMENT

Employment with ChemTreat is on an at-will basis, which means that either the employee or ChemTreat can terminate the employment relationship at any time and for any reason (or no reason), with or without notice, unless the employee and ChemTreat have entered a written agreement signed by the employee and a duly authorized representative of ChemTreat.

EQUAL OPPORTUNITY

ChemTreat, Inc. is an Equal Opportunity Employer.  We evaluate qualified applicants without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any characteristic protected by law.


Danaher Corporation Overview

Danaher is a global science & technology innovator committed to helping our customers solve complex challenges and improve quality of life worldwide. Our world class brands are leaders in some of the most demanding and attractive industries, including life sciences, medical diagnostics, dental, environmental and applied solutions. Our globally diverse team of 71,000 associates is united by a common culture and operating system, the Danaher Business System, which serves as our competitive advantage. We generated $19.9B in revenue last year. We are ranked #162 on the Fortune 500 and our stock has outperformed the S&P 500 by more than 5,200% over 25 years.

At Danaher, you can build a career in a way no other company can duplicate. Our brands allow us to offer dynamic careers across multiple industries. We're innovative, fast-paced, results-oriented, and we win. We need talented people to keep winning. Here you'll learn how DBS is used to shape strategy, focus execution, align our people, and create value for customers and shareholders. Come join our winning team.

Danaher is committed to competitive compensation that typically has key components including base salary, variable annual incentive compensation based on personal and company performance, and long-term incentive.