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Project Specialist/Executive Assistant - Corporate RA/QA in Brea, California at Danaher

Date Posted: 5/16/2019

Job Snapshot

Job Description

Job ID: DEN000394

About Us

Dental Co About Us: The Dental Platform will become an independent publicly traded company by way of an initial public offering with an anticipated completion in the second half of 2019.  “Dental Co” will become one of the largest and most innovative dental companies in the world.  We are changing the face of dentistry with our differentiated portfolio of products designed to serve every dental professional’s need. It is our mission to make our dentist's work simpler and better connected so more patients are cared for in a shorter time. Our dental brands include traditional consumables and equipment (KaVo Kerr) and specialty products (Ormco and Nobel Biocare).



Description

JOB SUMMARY: 

The Project Specialist/Executive Assistant will support the Corporate Regulatory Affairs & Quality Assurance (RA/QA) team including the Sr. Vice President, a Director, and the audit team of the Regulatory Affairs & Compliance Department with Site Audit information Management, Event Coordination and various administrative duties and projects.

EXECUTIVE ASSISTANT – 30%

(~ 20% weight, more in year of RA/QA conference)

  • Manages all logistics to support meetings, including video conferencing, media equipment, catering, procurement, etc.
  • Schedule domestic and international travel.
  • Complete/audit expense reports for submission.
  • Communicates effectively with functional counterparts in a collaborative manner while meeting critical organizational deadlines.
  • Notary Public.


PROJECT MANAGEMENT
 – 70%

Site Audit Information Management 

(> 50% weight)

  • SME & System Admin for the RA/QA Corporate Department website.
  • SME & System Admin for Master Control audit module for data management of our site. audit report processing and distribution of 27+ global sites.
  • Administer comprehensive detail management of the GMP/QSR Audit Schedule and files (incorporating new acquisitions), for all of the global DHR FDA-Regulated Sites, reflecting deadlines, scope and milestones of each audit.
  • Established and manage the daily management audit schedule (wall board) for 30+ audits.
  • Update and maintain the DHR Site Audit Ratings spreadsheet as derived from the FDA-regulated Site Internal GMP/QSR Audit Schedule and submit to management quarterly.
  • With an eye on accuracy, assuring confidential documents issued by the department meet the high standards of expectation required.

Event Coordination 

  • Coordinate various off-site meetings, training programs (Executive RA training, RAQA Software training, Master Control training, staff meetings and Kaizen events).
  • Manage details of event such as venue, catering, supplies, training certificates, handouts, and agendas.
  • Foster relationships with vendors and off-site personnel to achieve cost retention and seamless coordination of each event function.
  • Every 18 months (approximately), plan and execute the Dental RAQA Conference with 100+ global attendees.

Job Requirements



Qualifications

 REQUIREMENTS:  

  • Bachelor's degree (B.A. or B.S.) from a four-year college or university;
  • 5+ years related experience and/or training; or equivalent combination of education and experience.

PREFERRED QUALIFICATIONS:
  • Experience in a large, global company is highly desirable.
  • Proficient in Microsoft Office programs, including Outlook, Word, Excel and PowerPoint and Access.

SKILLS & ABILITIES:

  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
  • Exceptional interpersonal skills.
  • Friendly and professional demeanor.
  • Strong interpersonal skills adept at interfacing across levels and functions.


Danaher Corporation and all Danaher Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The “EEO is the Law” poster is available at: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.


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Danaher Corporation Overview

Danaher is a global science & technology innovator committed to helping our customers solve complex challenges and improve quality of life worldwide. Our world class brands are leaders in some of the most demanding and attractive industries, including life sciences, medical diagnostics, dental, environmental and applied solutions. Our globally diverse team of 71,000 associates is united by a common culture and operating system, the Danaher Business System, which serves as our competitive advantage. We generated $19.9B in revenue last year. We are ranked #162 on the Fortune 500 and our stock has outperformed the S&P 500 by more than 5,200% over 25 years.

At Danaher, you can build a career in a way no other company can duplicate. Our brands allow us to offer dynamic careers across multiple industries. We're innovative, fast-paced, results-oriented, and we win. We need talented people to keep winning. Here you'll learn how DBS is used to shape strategy, focus execution, align our people, and create value for customers and shareholders. Come join our winning team.

Danaher is committed to competitive compensation that typically has key components including base salary, variable annual incentive compensation based on personal and company performance, and long-term incentive.