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Executive Assistant to VP, Sales in Richmond, Virginia at ChemTreat

Date Posted: 12/28/2018

Job Snapshot

Job Description

Job ID: CHE001831

About Us

OUR SHARED PURPOSE: BUILDING LASTING BONDS


The communities we belong to – the bonds we build with the people we care about – are integral to fostering our successes. From the bonds we create with customers to foster loyalty and respect, to the bonds we create with our local community outside of work hours – relationships shape our success. We’re building a better world by building lasting bonds.

Building: We’re doers. Our tools are innovation, experience, and dedication.

Lasting: We’re always there.  We embrace an unwavering commitment to the future.

Bonds: We’re your neighbors. We value relationships with our customers and communities.



Description

GENERAL DESCRIPTION


Reporting directly to the VP, North American Sales, the Executive Assistant provides executive support to the VPs of Eastern and Western North America as well as the VP, Global Corporate Accounts. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Vice Presidents. The Executive Assistant also serves as liaison to the senior management teams and the functions reporting into the sales; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.  The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES


  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel in addition to functional meetings reporting into Sales.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Prepares reports by collecting and analyzing information.
  • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Contributes to team effort by accomplishing related results as needed.

SUPPLEMENTAL RESPONSIBILITIES

  • Support all other administrative staff in back up situations.
  • Supports the functions underneath the VP, Sales with ad hoc requests, such as meeting or event coordination to include booking rooms and arranging catering, etc.
  • Handle all individually assigned tasks; share interdepartmental communication; other duties as assigned.


Job Requirements



Qualifications

KNOWLEDGE & SKILLS

  • Technical and business knowledge and analytical skills
  • Communication skills; interpersonal skills; teamwork & leadership skills
  • Excellent typing, grammatical, proofing and editing skills
  • Strong organizational, multi-tasking, and follow-up skills
  • Ability to work independently with minimal supervision
  • High level of confidentiality and discretion
  • Strong project management skills
  • Advanced level in Microsoft Office Suite

EDUCATION & EXPERIENCE
  • High School Diploma; business school or college courses preferred
  • Minimum 5+ years relevant experience
  • Experience supporting an executive with global responsibilities or experience managing calendars and travel for individuals with significant global travel.
WORKING CONDITIONS & ENVIRONMENT

Consists of an indoor work office environment with good ventilation, adequate lighting, and low noise levels.

AT WILL STATEMENT

Employment with ChemTreat is on an at-will basis, which means that either the employee or ChemTreat can terminate the employment relationship at any time and for any reason (or no reason), with or without notice, unless the employee and ChemTreat have entered a written agreement signed by the employee and a duly authorized representative of ChemTreat.

EQUAL OPPORTUNITY

ChemTreat, Inc. is an Equal Opportunity Employer.  We evaluate qualified applicants without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any characteristic protected by law.





Danaher Corporation Overview

Danaher is a global science & technology innovator committed to helping our customers solve complex challenges and improve quality of life worldwide. Our world class brands are leaders in some of the most demanding and attractive industries, including life sciences, medical diagnostics, dental, environmental and applied solutions. Our globally diverse team of 67,000 associates is united by a common culture and operating system, the Danaher Business System, which serves as our competitive advantage. We generated $18.3B in revenue last year. We are ranked #162 on the Fortune 500 and our stock has outperformed the S&P 500 by more than 1,200% over 20 years