Executive Assistance in Brea, California at Ormco

Date Posted: 9/3/2019

Job Snapshot

Job Description

Job ID: ORM001685

About Us

For nearly 60 years, Ormco has partnered with the orthodontic community to manufacture innovative products and solutions to enhance the lives of our customers and their patients. Distinguished products range from legacy twin brackets (Inspire ICE™, Titanium Orthos™ and Mini Diamond™) to pioneering the self-ligating appliances with the Damon™ System (including Damon™ Q2 and Damon™ Clear 2). Ormco’s Insignia™ Advanced Smile Design™ provides an all-inclusive customized indirect bonding solution for increased clinical efficiency. From personalized service to professional education programs and marketing support, Ormco is committed to helping orthodontists achieve their clinical and practice management objectives. For more information, visit www.ormco.com.


Executive assistant to VP of Marketing and Global Product Management - Schedules appointments, gives information to callers or responds through email, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties: Calendar management, travel arrangements, team meetings coordination, agenda development, and expense reports.

Directors within the Marketing, Product Management, and Clinical Education functions. This includes supporting execution of trade shows and events (e.g. logistics, billing, marketing materials, booth needs), coordinating clinical expert contracts, and other marketing and product management activities

Essential Duties and Responsibilities:
• Supports VP of Marketing and Global Product Management and her direct reports.
• Help coordinate calendars for interviews and provide assistance to the candidate on the day of the interviews
• Ensure proper onboarding for new hire by working with the hiring manager (i.e. business cards, computer, phones, seat assignment, badge, orientation, training, first week agenda and meetings, etc.)
• Maintains team email and contact lists
• Opens and distributes mail daily
• Obtains internal signatures for contracts, product innovation toll-gates, and purchases either through Master Control or paperwork.
• Manages invoices for the group including filing, processing and ensuring payment either through iBuy or P-card.
• Order and maintain office supplies for marketing department
• Coordinates team meetings for the Marketing Organization including setting up off site accommodations, on site logistics and meal planning
• Coordinates large office meetings for Marketing, Clinical Ed, and Product Management team including monthly PD meetings, annual strategic planning meetings, Insider meetings, team quarterly meetings, and sales and marketing updates.
• Maintains complimentary magazine list and communicates changes to publications
• Prepares FedEx shipments for group
Marketing Activities
• Maintains supply of current literature including working with sales and marketing to reorder marketing materials.
• Supports and maintaining internal databases, sales leads and similar projects.
• Helps set Promotional/Social Media/Digital Marketing Calendar and assists with coordination between customer care, marketing and sales.
• Supports marketing and clinical education event executions

Job Requirements


  • Associate's degree or equivalent from two-year college or technical school; and at least 2 years related experience and/or training; or equivalent combination of education and experience
  • 3+ years as executive assistance
  • 1-2 years of marketing experience is a plus

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence/emails.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, percentages.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. 
• Ability to problem solve and help coordinate completion of tasks.
• Solid ability to use web conference platforms, MS applications including Word, Excel, PowerPoint, and Outlook calendar and email.
• Must be able to travel 2-3 times per year.

Danaher Corporation and all Danaher Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. The “EEO is the Law” poster is available at: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.

Danaher Corporation Overview

Danaher is a global science & technology innovator committed to helping our customers solve complex challenges and improve quality of life worldwide. Our world class brands are leaders in some of the most demanding and attractive industries, including life sciences, medical diagnostics, dental, environmental and applied solutions. Our globally diverse team of 71,000 associates is united by a common culture and operating system, the Danaher Business System, which serves as our competitive advantage. We generated $19.9B in revenue last year. We are ranked #162 on the Fortune 500 and our stock has outperformed the S&P 500 by more than 5,200% over 25 years.

At Danaher, you can build a career in a way no other company can duplicate. Our brands allow us to offer dynamic careers across multiple industries. We're innovative, fast-paced, results-oriented, and we win. We need talented people to keep winning. Here you'll learn how DBS is used to shape strategy, focus execution, align our people, and create value for customers and shareholders. Come join our winning team.

Danaher is committed to competitive compensation that typically has key components including base salary, variable annual incentive compensation based on personal and company performance, and long-term incentive.