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Executive Administrative Assistant - Sales in Cincinnati, Ohio at Mammotome

Date Posted: 1/18/2019

Job Snapshot

Job Description

Job ID: MAM000592

About Us

In December 2014, Devicor® Medical Products, Inc. was acquired by Leica Biosystems, part of the Danaher family of companies. Leica Biosystems is the global leader in anatomic pathology solutions and automation, striving to advance cancer diagnostics to improve patients’ lives. The combination of the two companies uniquely positions us to develop integrated patient-to-pathology solutions for the diagnosis of cancer.

Headquartered in Cincinnati, Ohio, the Mammotome brand is sold in over 50 different countries throughout the world. Mammotome remains committed to its heritage of advancing technology for early detection of breast cancer, providing support and education for clinicians worldwide, and offering breast care information for patients.

Devicor Medical Products, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

All employment offers are contingent upon successful completion of our pre-employment drug screening and background/criminal check.


Description

The Executive Administrative Assistant provides administrative support for multiple Executives. Under the direction of Executives, works with minimal supervision to plan, prioritize, communicate and organize the diversified administrative workload and manage ongoing daily needs and special projects.


Administrative
  • Answers telephones, transfers calls and takes accurate messages to ensure prompt response. Responds professionally and effectively to all inquiries.
  • Regularly prepares/creates documents and presentations to effectively communicate information or data utilizing appropriate grammar, spelling, and formats.
  • Manages and maintains executive schedules.
  • Schedules and coordinates appointments.
  • Prepares invoices, reports, memos, letters, financial statements and other documents.
  • Responsible for general office administration tasks such as filing, copying, collating/stapling, etc. 
  • Creates and maintains organization charts.

Meetings
  • Schedules, plans, and coordinates meetings and meeting logistics (onsite and offsite), including preparation of meeting materials. Meetings can include individuals within the company and possibly outside guests. 
  • Reschedules meetings with limited direction.
  • Organizes materials required by presenters and attendees.

Travel
  • Makes business travel arrangements and manages and communicates travel itineraries using preferred travel vendors (revising itineraries as needed). 
  • Trips may involve more than one destination, international travel and/or more than one traveler.

Expenses
  • Tracks, monitors and prepares invoices and expenses and generates related reports.
  • Completes monthly reconciliation of corporate credit card statements to expenses previously reported.
  • Independently prepares expense reports and purchase orders with a solid understanding of the expense reporting, invoicing and purchase order procedures and budget process.
  • May assist with compiling and developing the annual budget.

Projects and Other Duties
  • Coordinates and completes projects as needed with minimal direction and interaction from leader(s).
  • Collaborates with others to provide support at major events, such as conventions or national meetings, or to other executives during absences.
  • Provides back-up to receptionist desk.
  • Other duties as assigned.

This role may help support other key members of the Executive team, and as such the incumbent must:
  • Represent the Company and its leadership team by being professional and respectful in tone, demeanor and action.
  • Effectively interface with others on behalf of supported Executives.
  • Use ‘borrowed authority’ effectively, persuasively and appropriately.
  • Maintain confidential, critical and business sensitive information appropriately.

Job Requirements



Qualifications


Education:  
  • High School Diploma or equivalent required.

Experience/Skills:
  • Minimum equivalent of 5 years related experience supporting Executive and/or team of Executives.

Travel: 
  • Must be able to travel 1-3 times per year (some overnight stay may be required).

Language:  
  • English

Computer Skills 
  • Proficient computer system based tools including Microsoft Office applications, presentation, e-mail, web browsers and spreadsheet software.

Physical Demands & Working Environment
  • The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Physical demands  
  • While performing the duties of this job, the employee is occasionally required to walk, sit, stand, use hand to finger, handle or feel objects, reach with hands and arms; balance, stoop, bend, talk and hear.  
  • Specific vision abilities required by the job include close vision, distance vision 

Work environment
  • While performing the duties of this job, most work is in an office environment setting.  Lighting and temperature are adequate. The noise level in the work environment is usually quiet to moderate. May be requested to work overtime and weekends for special program events


This job description in no way states or implies that these are the only duties to be performed by this employee. The incumbent is expected to perform other duties necessary for the effective operation of the department or unit.  This job description may be changed at any time.


At Danaher, we are dedicated to building and sustaining a truly diverse and inclusive culture. These are not just words on a page—Diversity and Inclusion is a top priority for the company, and it ties deeply to each of our core values. Danaher Corporation and all Danaher Companies are equal opportunity employers that evaluate applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law.



Danaher Corporation Overview

Danaher is a global science & technology innovator committed to helping our customers solve complex challenges and improve quality of life worldwide. Our world class brands are leaders in some of the most demanding and attractive industries, including life sciences, medical diagnostics, dental, environmental and applied solutions. Our globally diverse team of 67,000 associates is united by a common culture and operating system, the Danaher Business System, which serves as our competitive advantage. We generated $18.3B in revenue last year. We are ranked #162 on the Fortune 500 and our stock has outperformed the S&P 500 by more than 1,200% over 20 years.
At Danaher, you can build a career in a way no other company can duplicate. Our brands allow us to offer dynamic careers across multiple industries. We’re innovative, fast-paced, results-oriented, and we win. We need talented people to keep winning. Here you’ll learn how DBS is used to shape strategy, focus execution, align our people, and create value for customers and shareholders. Come join our winning team.